Vendor Resources

Contract Accounting Handbook

The Handbook is required to be referenced in Board-approved program and grant contracts entered into by County departments. The purpose of the Handbook is to establish accounting, internal control, financial reporting, and contract administration standards for those contractors. This handbook applies specifically to all Board-approved contracts for: all health and human services program providers; all contracts involving federal and state funds; and, all County grants and contributions to non-profits and community based organizations. Excluded from these requirements are non-program related contracts such as materials contracts, construction/maintenance contracts, consultants, and various other professional services.

County Travel Policy

The County travel policy is required required to be referenced in Board-approved program and grant contracts entered into by County departments. The purpose of the policy is to prescribe the procedures by which contractors shall report and be reimbursed for expense incurred in connection with County business.

ACH Registration for Vendors

Vendors conducting business with San Luis Obispo County have the option of receiving an ACH (electronic) payment instead of a check.  An ACH payment is a form of electronic funds transfer that provides a secure efficient method of receiving payments.  Funds are deposited directly into a vendor’s bank account, eliminating the additional time needed to process and handle paper checks.  If you are  interested in signing up for ACH payments, please contact us to request a vendor ACH registration form.

Federal W-9 Form

A vendor must submit a completed W-9 before conducting business with the County. Vendors need to submit a new W-9 for any name changes or change in legal status. This information will be used for 1099 if the vendor is subject to 1099 reporting requirements

Reference

Contract Accounting Handbook
County Travel Policy
Federal W-9 Form