Infrastructure/Beautification Application Information

I. INTRODUCTION

Purpose: The purpose of this program to fund one-time public infrastructure and/or beautification projects deemed to be of benefit to the unincorporated County of San Luis Obispo by the County Board of Supervisors. 

A public infrastructure and/or beautification project is defined as a one-time project that enhances an unincorporated community’s cultural, environmental, recreational or historical assets.

Amount of Funding: The total amount of funds available for this program in FY 2018-19 is $90,000 with the minimum grant award starting at $5,000.

Timeline and Process: The Request for Application (RFA) is being released on November 1, 2018. Completed applications will be accepted until January 18, 2019 at 5:00 p.m. (no postmarks accepted). NOTE:  Incomplete or late applications and/or electronic submittals will not be accepted. A Grant Review Committee will evaluate the applications and make recommendations to the County Administrative Office. Grants will be approved by the Board of Supervisors, as timely as possible, at an available Board meeting as part of the consent agenda.  Projects will be expected to begin at the start of July 1, 2019 or when allocations are approved by the Board of Supervisors, whichever comes first, and be completed by June 30, 2020.

II.    ELIGIBILITY

County funds may be used for the specific purpose of funding a particular infrastructure and/or beautification project being carried out by an IRS tax exempt non-profit organization, Board recognized advisory body and/or commission, community services district, or other qualified public agency including a County agency or department that will achieve a certain goal which is beneficial to County residents and visitors.

Both public and private non-profit organizations may apply. Organizations must either have a non-profit designation at the time of grant application submission or be a public agency such as a County agency or department. Infrastructure and/or beautification projects must be carried out in unincorporated San Luis Obispo County.

Applicants must offer their programs and/or services to all residents of the County of San Luis Obispo, regardless of race, religion, ethnic background, mental or physical handicap, or other socioeconomic factors.

III.    REVIEW AND SELECTION CRITERIA

Projects will be reviewed and prioritized, among other things, on:

  1. Preservation of historical and cultural assets;
  2. Enhancement of the overall beauty and/or infrastructure of an unincorporated community;
  3. A visible community improvement;
  4. Usability by the community and visitors to the community
  5. The plan for sustainability of the project
  6. Funding sources
  7. Project sustainability with amount of funds granted
  8. Collaboration with other community groups and/or County departments.

IV.    REQUEST FOR APPLICATION REQUIRED COMPONENTS

Organizations should submit a separate application for each project for which they are requesting grant funds.  

The application should be submitted in the following order:

Cover Sheet:

Applications must have a COVER SHEET which clearly identifies:

  1. Project Title
  2. Organization/Agency Name
  3. Executive Director and/or Program Contact Person
  4. Address
  5. Phone number
  6. E-mail address 
  7. Amount of funds being requested
  8. A brief (50 words or less) description of proposed project

Program/Project Information:

The application must contain the following information:

  1. Briefly describe your organization and its mission.
  2. Provide a detailed description of the project. This description should include information on the final outcome or benefit that the project will provide to the community and what will be achieved with the grant funding.
  3. How will the project be beneficial to residents and visitors of the unincorporated County?
  4. Describe your organizational capacity to successfully carry out the project. What parts, if any, of the project will be contracted out? List the proposed contractors.
  5. If appropriate, provide any drawings, pictures or other type visual documentation of what your project will look like.

Project Budget:

Although the cost of insurance, salaries and equipment may be a part of the initial project (i.e. necessary to carry out the project); grant funding will not be used for on-going maintenance projects or to maintain a project, to pay for insurance, salaries, or equipment to maintain the project. Note: While grant funding cannot be used for maintenance of a project, the funding of a project that includes maintenance of a site, e.g. clearing of weeds for placement of a bench or sign, will be considered on a case-by-case basis.  

  1. Provide a detailed budget for each project. List out any contractors and their associated costs. 
  2. Provide a budget narrative that:
    • describes each line item;
    • describes all sources of funding for the proposed project;
    • describes funding that is not yet secured and the subsequent timeline for securing such funding.

Please note that there is no specific budget format required.

General Application Information

1. Organizations must either have non-profit designation at time of grant application submission or be a public agency such as a Board recognized advisory body and/or commission, community services district, or County agency or department. Evidence of IRS tax exempt status will be required at time of grant application submission.

Submit a copy (each) of the current status of non-profit organization from the Secretary of State and Attorney General Office. These documents can be accessed at the specific agency’s web site (Secretary of State: https://businesssearch.sos.ca.gov/and Attorney General’s Office: http://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y).

See Attachment 1 for examples of these status reports. Please do not send your organization’s Statement of Information.

Grant applications from organizations that do not include this documentation or whose non-profit status is inactive, or delinquent will not be accepted. This requirement does not apply to grant applications from public agencies.

2. The project which the County is funding may be only part of a project currently being carried out by a group or organization. For grants request of $10,000 or more, County funding shall not be the only source of funding for the project. Provide documentation for all funding secure for the project.

3. Your grant submittal should include copies of any permits, licenses and/or required authorizations. It is preferable that these are in place prior to submitting a funding request; however, in cases where this isn’t possible, no funds will be released until evidence is provided that all permits, licenses and/or required authorizations have been obtained. Provide documentation that you have contacted and are working with the appropriate agencies to get any permits, licenses etc.

4. Applications must be submitted, stapled, on 8.5 x 11 plain white paper with a maximum of Five (5) DOUBLE SIDED PAGES (i.e. ten (10) single-sided pages equal five (5) double sided pages). The page count includes all components of the application, including the cover page.  Information requested in #1 and #3 above are not included in the five double sided page count.

5. In addition to the copies required in #10 below, the entire application should be submitted in electronic (WORD) format to [email protected] by 5:00 p.m. on January 18, 2019.

6. All pages in the application should be numbered consecutively (starting with the cover page).

7. Proposals should be stapled only without binding, binders or folders.

8. All costs associated with the preparation and submission of this application will be borne by the applicant.

9. All applications become the property of the County of San Luis Obispo and will become public information after the submission deadline.

10. One (1) stapled original PLUS FIVE (5), for a TOTAL OF 6, stapled copies of the application. Electronic copies (see #5 above) should be sent via e-mail. 

All information (paper and electronic copies) must be received by January 18, 2019 at 5:00 p.m.

NOTE:  Incomplete or late applications and/or electronic submittals will not be accepted. POSTMARKS WILL NOT BE ACCEPTED. Applications should be submitted to the address delineated below.  At the time the application is received by the County, it will be date and time stamped and recorded.


County Administrative Office
ATTN: Nikki Schmidt
Room D430, County Government Center
1055 Monterey Street
San Luis Obispo, CA 93408

 

All applications should be clear, concise and complete. NO additional information will be accepted past the January 18, 2019 deadline unless specifically requested by the County.

Any questions regarding the RFA or process should be directed to Nikki Schmidt of the County Administrative Office at (805) 781-5496.

Download a PDF of these information to view examples of Secretary of State and Attorney General Office information. 

View the Infrastructure/Beautification Grant Program Policy